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Office Assistant

Resume required.

SUMMARY – Provides secretarial duties, file management, purchasing and other general office support.

SALARY - $16.00/hour

ESSENTIAL FUNCTIONS

Duty
  1. Tracking physical location of inventory and updating database accordingly.
  1. Following approved purchasing procedures.
  1. Processing purchase order requests and making required purchases with identified vendors, while communicating with Executive Assistant to make sure appropriate funds are available.
  1. Monitoring and maintaining office supplies on hand at Oakland Library.
  1. As needed, assisting Executive Assistant with processing invoices to be paid.
  1. Preparing Oakland bank deposits; taking Oakland, Accident, Friendsville and Kitzmiller deposits to bank for deposit as needed; randomly auditing branch bank deposits for accuracy.
  1. Filing paid invoices in correct filing system.
  1. Sorting and distributing daily incoming mail and packages.
  1. Attending Trustee meetings and taking minutes when requested.
  1. Other duties as assigned or required.

The Ruth Enlow Library provides reasonable accommodation for individuals with disabilities to perform the essential functions of the job.

EQUIPMENT REQUIRED

Job requires use of office computers, office telephone, scanner, photocopier and fax machine.

PHYSICAL DEMANDS

 

Job requires:

  • Ability to work at a public service desk for long periods of time
  • Ability to move throughout the library building
  • Ability to remain calm under pressure
  • Ability to carry oversize materials, to sit, stand, walk, bend, display manual dexterity, reach, twist upper body, push a book truck, and kneel.
  • Ability to lift and move up to 25 pounds.

WORK ENVIRONMENT
  • Job requires working in an office environment.

WORK SCHEDULE

Part time, 15 hours/week

BACKGROUND CHECK REQUIRED?

Yes

QUALIFICATIONS

Knowledge, Skills, and General Abilities

  1. Exhibit good communication skills.
  2. Excellent attention to detail.
  3. Strong mathematical skills.
  4. Ability to work as part of a team.

EDUCATION AND EXPERIENCE

  1. Associates Degree in Business preferable
  2. High school diploma required.
  3. Proficiency with Microsoft applications, especially Excel and Access

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem as necessary.

Posting Start Date: 
Wednesday, July 5, 2023
Posting Closing Date: 
Saturday, July 22, 2023
Location: 
Oakland (Main)
Degree Requirement: 
HS diploma
Posting Status: 
Active
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